Have you ever used those fancy screen capture applications that allow you to annotate on a screen capture? When you take screenshots as PDFs you can easily annotate them in DEVONthink:

Now when you make your screen capture, you will end up with a PDF. Select the PDF in DEVONthink and add notes, arrows, even links. (more)

How many of us would drive our cars daily for a year and never get any maintenance done on it? No oil change. No tire rotation. No fluid checks or general inspections at all…? Odds are, I don’t think we’d be too surprised if the vehicle suddenly started behaving a bit strangely. (more)

Sometimes, people do indiscriminate dumps (import or index) into DEVONthink or DEVONnote, imagining it to be a Finder or Spotlight replacement. This is really no more truly effective than the junk drawers we all inevitably have at home. And it leads to more false positives in searches and use of far more resources than it needs to. (more)

Capturing email messages is one of the most common things people do with the Pro editions of DEVONthink. If you switch over to DEVONthink Pro Office at some point, the already imported email won’t be indexed, only newly imported messages. We show you how to reindex the older ones too. (more)

If you are collaborating with others and using Dropbox as a DEVONthink sync location (never putting your database in a Dropbox or automatically cloud-synced folder), it is not possible to sync between Dropbox accounts. This means you need to have a shared account where everyone using the sync data will need to know the name and password to access it. This can create a problem because you would be giving everyone access to the whole account! (more)

In their excellent podcast Mac Power Users, Katie Floyd and David Sparks talk about everything that helps you to become a true Mac power user. In episode 251 they are joined by Gabe Weatherhead to spend an information-packed hour purely on DEVONthink. Gabe is a long-time DEVONthink user and has also done a great a series of blog posts on our software. Thank you all three for this great show! (more)

DEVONthink allows you to get a URL for any document or group stored in your databases. Select the item, then choose Edit > Copy Item Link. Then paste this link into any other suitable application, e.g. the URL field of an appointment in Calendar, a website field in Contacts, or the notes field of an OmniFocus task. (more)

In episode 128 of Brett Terpstra’s podcast Systematic, Joel Anderson, research lecturer in Philosophy at Utrecht in the Netherlands, joins Brett to talk about tagging:

It’s a nerdy subject that a lot of non-nerds are asking about these days, and one that I personally find fascinating. I hope you’ll enjoy hearing two people who’ve dedicated time and research to the topic debate the major benefits and pitfalls of tag-based systems!” … (more)

Recently we have posted a tip abouthow to quickly create a table of contents). However, sometimes it’s necessary to update a table of contents manually. This short screen movie shows how it works. (more)

Writing copy text that’s easy to read is, well, not easy. Especially Germans like me tend to build long nested sentences. Fortunately there are simple mechanical tools like, e.g., the Automated Readability Index. It counts the sentences, words, and letters in a text and returns an estimate on how difficult it is to read. The number it spits out correlates roughly to the US grade level. (more)