If you are using Getting Things Done (GTD) you know the concept of a “tickler file”: folders for all twelve months with sub-folders for each day of the month (also known as “43 folders”). You place documents into the sub-folder of the day on which you will need the document. If you want to postpone the task you move the document forward to another day. (mehr)

By default everything you drag onto DEVONthink’s or DEVONnote’s Dock icon or add e.g. through its services is added to the inbox. This is convenient if you don’t want to interrupt your workflow just a file a note, capture some text, or file a document. (mehr)

If you want to take part in the financial market hysteria PhotoStickies can be of help: Find a good live ticket image you want to keep an eye on and open it as an image sticky in PhotoStickies. Now use some of the filters to make it transparent and move it to the background layer. Voilà. No more reason for staying calm just because you “don’t know”. (mehr)

Using Keyboard Maestro you can automate emptying DEVONthink’s trash including dismissing the confirmation dialog. For this create a new Keyboard Maestro macro with the following steps:

If you like the idea of automating things, you should have a look at Keyboard Maestro. (mehr)

Very often documents are connected to actions, e.g. “contact these guys”, “pay this bill”, or “discuss this with the team”. You can create a 43 folder setup in DEVONthink (see the “Getting Things Done” concept) to remind yourself of them or manually add tasks to your preferred calendar or task manager, e.g. iCal, OmniFocus, or Things. (mehr)

DEVONthink and DEVONnote already come with a number of plain and smart templates for everyday use. You can find them in the Data > New from Template menu. But you can easily also add your own documents to this menu. (mehr)

The View menu in DEVONthink and DEVONnote lets you do more than just switch between the various views. Check View > Widescreen to adjust the split and three-panes layouts for wide screens; uncheck this option for a layout fitted to smaller screens. (mehr)

DEVONagent 3 introduced a menu added to the right-hand side of the menu bar. Using this menu extra you can run quick searches directly from within any other app on your Mac and view the results right there in the menu, just like when using Spotlight. (mehr)

When browsing the web with DEVONagent try the See Also button (looks like the stovepipe hats that magicians use to conjure rabbits) on the right-hand side of the browser window’s toolbar. It opens a sidebar that shows related documents from DEVONagent’s own archive from open DEVONthink Pro (Office) databases, and from the web. (mehr)

Everything on your Mac seems to be mouse-centric. But the Mac also features hundreds of useful keyboard shortcuts for accessing the menu bar and other clickables. In addition, many Emacs-compatible and almost unknown keyboard shortcuts work in every Cocoa application, e.g. Control-T for exchanging the character in front of the cursor with the one after the cursor or Control-K for deleting until the end of the line. (mehr)