If you need to get table-like data into DEVONthink Pro or out of it, nothing easier than that. From, e.g., Microsoft Excel or OpenOffice export your data as tab-separated or comma-separated values (.tsv, .csv). Import this into DEVONthink Pro and it will automagically appear as a sheet. To get a sheet out of DEVONthink, select it (not the individual records) and choose File > Export > As Files and Folders. It will get exported as tab-separated values that can be read by all spreadsheet applications on any platform.

DEVONagent allows you to search not just using Google, but with many more specialized search engines. For serious web research, you should use this possibility. Choose the search set that best suits your needs instead of just using the default ‘Internet (Fast Scan).’ To choose another search set (a parameter set for the next search run), select it from the little magnifying glass pop-up in the search field. (mehr)

If you are suffering the heat as much as we do here in Europe at the moment, here’s my favourite summer drink that helps you survive the afternoon: Lassi or Ayran. All you need is yoghurt, water, sugar or salt, and some ice. Get the yoghurt from your Turkish dealer, Turkish yoghurt is a bit sour. But some lemon juice also does the job. Fill your glass between 30 and 50 percent with yoghurt, then fill up with water. Add sugar (Lassi) or salt (Ayran), and ice cubes to make it really cold. Enjoy!

If you receive a file that you cannot open because you don’t have the right piece of software at hand, or if you want to convert a file in a proprietary format for importing into DEVONthink, have a look at Zamzar, a free Web-based file conversion service that converts diverse document, image, audio, and video formats.

Why-o-ever it may happen, databases can go corrupt. Be it a damaged file system, a system hang, or, Heaven forbid!, a DEVONthink crash. But, no reason to panic. First, run Tools > Verify & Repair. If DEVONthink cannot repair the database or if you are sure that you’ve lost some data, it’s time for the internal backups. By default, DEVONthink keeps two internal backups of the database index files that you can revert to at any time. (mehr)

With Bookends 9.2 it’s now possible to create links from DEVONthink to an entry in Bookends. Simply drag an ID number of a reference into a rich text document. This creates a special URL that opens the corresponding Bookends reference when clicked. In addition, you can drag the ID into DEVONthink’s groups and documents list which the creates a link document for the reference. DEVONthink Pro Office 1.3.1, DEVONthink Pro 1.3.1, and DEVONthink Personal 1.9.9 add special support for this and name the link document automatically.

A less well-known keyboard shortcut that works in nearly every Mac OS X application including DEVONthink is Alt-Tab. It switches forward through all panes of the frontmost window. In DEVONthink Pro’s Three Panes view, for example, from: groups to documents to the view/edit pane and back to groups.

If you want to create a link to a group or other document in a rich text document, you can either write something, select it, Control-click or right-click it, and choose ‘Link to’ from the contextual menu, including navigating through your groups hierarchy. Or, you can simply drag the item into the rich text document with the Option and Command keys pressed (like creating a replicant or an alias in the Finder.)

To archive a web page within DEVONthink, use the contextual menu. First, select the Link document in question to view the web page ‘live.’ Control-click or right-click the background of the page to show options that are affect the whole page, not a specific item on it. Now, choose ‘Capture Web Archive’ to save the current state of this page as a web archive (the HTML code including all images required to display it) directly into the database. Even if the web page changes over time, this captured web archive won’t. (mehr)

One simple way to improve the Classify feature of DEVONthink is to exclude certain groups and documents from being used for classification. You could, e.g., exclude groups with indexed backup CDs or archived mailing lists from classification because they are ‘atypical’ for the contents of this database but you want to them in there anyway for easy access. To exclude an item from being used for classification, select it, open the Info panel (Tools > Show Info) and check ‘Exclude from classification.’